feat: implement application management system

Add structured workflow for managing job applications with /new-application and /populate-application commands. Users can now organize applications in dated folders, store job documents, and have AI analyze requirements to populate strategy documents. Includes bug fix for src/ path references and safe update documentation.

OpenSpec: add-application-management

🤖 Generated with [Claude Code](https://claude.com/claude-code)

Co-Authored-By: Claude <noreply@anthropic.com>
This commit is contained in:
2025-11-02 19:04:49 +01:00
co-authored by Claude
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commit f1ba0dd98d
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@@ -15,4 +15,92 @@ Use `@/openspec/AGENTS.md` to learn:
Keep this managed block so 'openspec update' can refresh the instructions.
<!-- OPENSPEC:END -->
<!-- OPENSPEC:END -->
---
# Updating the Test Framework
## ⚠️ CRITICAL: Preserve User Data During Updates
When updating the test framework at `~/workspace/test-bewerbungen/`, you MUST preserve user data files. **NEVER** use `cp -r src/* ~/workspace/test-bewerbungen/` as this overwrites everything including user work.
## Protected Files & Folders
**NEVER overwrite these in the test directory:**
- `profile.md` - Contains user's personal and professional information
- `applications/` folder - Contains all job application work in progress
- Any PDF files - User's CVs, certificates, or job-related documents
- Any user-created files or modifications
## Safe Update Process
### Method 1: Selective File Update (Recommended)
Update only framework code files, preserving user data:
```bash
# Update main instruction file
cp src/CLAUDE.md ~/workspace/test-bewerbungen/
# Update slash commands and templates
cp -r src/.claude ~/workspace/test-bewerbungen/
# ONLY create applications directory if it doesn't exist
# (don't overwrite existing one with user's applications)
if [ ! -d ~/workspace/test-bewerbungen/applications ]; then
mkdir -p ~/workspace/test-bewerbungen/applications/pending
fi
```
### Method 2: Manual Selective Copy
For more control, copy specific files individually:
```bash
# Framework instructions
cp src/CLAUDE.md ~/workspace/test-bewerbungen/
# Slash commands
cp src/.claude/commands/new-application.md ~/workspace/test-bewerbungen/.claude/commands/
cp src/.claude/commands/populate-application.md ~/workspace/test-bewerbungen/.claude/commands/
cp src/.claude/commands/validate-profile.md ~/workspace/test-bewerbungen/.claude/commands/
# Templates
cp src/.claude/templates/application-template.md ~/workspace/test-bewerbungen/.claude/templates/
```
### ❌ NEVER Use These Commands on Test Directory
```bash
# DANGEROUS - Overwrites everything including user data
cp -r src/* ~/workspace/test-bewerbungen/
# DANGEROUS - Overwrites user's profile
cp src/profile.md ~/workspace/test-bewerbungen/
# DANGEROUS - Deletes user's applications
rm -rf ~/workspace/test-bewerbungen/applications/
```
## When to Update Test Framework
Update the test directory when:
- Adding new slash commands to `src/.claude/commands/`
- Modifying the application template in `src/.claude/templates/`
- Updating framework instructions in `src/CLAUDE.md`
- Fixing bugs in command logic
**Do NOT update** `profile.md` or touch the `applications/` folder - these belong to the user.
## Workflow Summary
1. **Make changes** to framework files in `src/`
2. **Test locally** in development environment first
3. **Selectively copy** only framework files to test directory
4. **Verify** user data (`profile.md`, `applications/`) remains intact
5. **Test** the updated commands in the test environment
---
**Remember**: The test directory simulates a real user's environment. Treat user data with care!
@@ -0,0 +1,40 @@
# Add Application Management System
## Why
Currently, the framework has a profile template and validation, but no structured way to manage individual job applications. Users need a systematic approach to:
- Initiate new applications with proper organization
- Store job-related documents (ads, emails, recruiter communications) in one place
- Have the AI analyze these documents to populate application strategy
- Track applications in a folder structure that supports the workflow stages
This implements the first three steps of the project workflow (Research & Context, Proposal/Strategy, Specification) from `project.md`.
## What Changes
- Create two new slash commands:
- `/new-application` - Initializes a new application with folder structure
- `/populate-application` - Analyzes input documents and populates application.md
- Implement folder structure: `src/applications/pending/YYYY-MM-DD-CompanyName-JobTitle/`
- Create standardized `application.md` template with sections for research, strategy, and specification
- Automatically create `input/` folder for storing job-related documents
- Update `src/CLAUDE.md` to include application management workflow
## Impact
- **Affected specs**: New capability `application-management`
- **Affected code**:
- New file: `src/.claude/commands/new-application.md`
- New file: `src/.claude/commands/populate-application.md`
- Modified: `src/CLAUDE.md` (add application workflow instructions)
- New structure: `src/applications/pending/` (created dynamically)
- **User benefit**:
- Organized workspace for each application
- Centralized storage for all job-related documents
- AI-powered analysis of job requirements and company research
- Clear progression from research → strategy → content generation
- **Out of scope**:
- Actual CV/cover letter/email generation (future proposal)
- Moving applications between stages (pending → sent → archived)
- Application tracking and follow-up reminders
- **Breaking changes**: None - this is purely additive functionality
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# Application Management
## ADDED Requirements
### Requirement: Application Initialization Command
The system SHALL provide a `/new-application` slash command that creates a new application workspace with proper folder structure.
#### Scenario: Create new application with minimal info
- **WHEN** user runs `/new-application "TechCorp - Senior Developer"`
- **THEN** system creates folder `src/applications/pending/2025-11-02-TechCorp-Senior-Developer/` with `application.md` template and empty `input/` folder
#### Scenario: Create application with date prefix
- **WHEN** application folder is created
- **THEN** folder name is prefixed with current date in `YYYY-MM-DD` format for chronological sorting
#### Scenario: Handle special characters in folder names
- **WHEN** organization name or job title contains special characters (/, \, :, etc.)
- **THEN** system sanitizes the folder name by replacing invalid characters with hyphens or removing them
#### Scenario: Application template is created
- **WHEN** new application is initialized
- **THEN** `application.md` file is created with template sections (Organization, Job Title, Research, Match Strategy, Key Messages, Tone, etc.)
#### Scenario: Input folder is created automatically
- **WHEN** new application is initialized
- **THEN** `input/` subfolder is created for storing job-related documents
### Requirement: Application Structure
Each application workspace SHALL contain a standardized folder structure and files.
#### Scenario: Folder hierarchy is consistent
- **WHEN** application is created
- **THEN** structure is: `src/applications/pending/[date-org-title]/application.md` and `src/applications/pending/[date-org-title]/input/`
#### Scenario: Application template has required sections
- **WHEN** `application.md` is created
- **THEN** it includes sections for: Organization Name, Job Title, Job Description Summary, Research Notes, Match Strategy, Key Messages, Tone of Voice, and Document Checklist
#### Scenario: Template provides guidance
- **WHEN** user opens newly created `application.md`
- **THEN** each section includes helpful comments explaining what information to include
### Requirement: Document Population Command
The system SHALL provide a `/populate-application` slash command that analyzes input documents and populates `application.md`.
#### Scenario: Populate from current directory
- **WHEN** user runs `/populate-application` from within an application folder
- **THEN** system reads all files in `input/` subfolder and extracts relevant information
#### Scenario: Analyze job advertisement
- **WHEN** `input/` contains a job advertisement (PDF, DOCX, TXT, MD)
- **THEN** system extracts: company name, job title, requirements, responsibilities, keywords, and company culture indicators
#### Scenario: Analyze email communications
- **WHEN** `input/` contains email files or text
- **THEN** system extracts: recruiter name, company context, timeline, special instructions, and tone expectations
#### Scenario: Update application.md with findings
- **WHEN** input analysis is complete
- **THEN** system updates relevant sections of `application.md` with extracted information while preserving any existing manual entries
#### Scenario: Ask user for missing information
- **WHEN** critical information cannot be extracted from input files (e.g., no clear job title)
- **THEN** system prompts user to provide missing details before completing population
#### Scenario: Handle empty input folder
- **WHEN** `/populate-application` is run and `input/` folder is empty or doesn't exist
- **THEN** system informs user to add job-related documents first and explains what types of files are helpful
### Requirement: Profile Integration
The application management system SHALL integrate with the existing profile system.
#### Scenario: Reference profile during population
- **WHEN** `/populate-application` runs
- **THEN** system reads `src/profile.md` to understand applicant's background for match strategy analysis
#### Scenario: Profile validation is preserved
- **WHEN** working with applications
- **THEN** the existing `/validate-profile` requirement remains enforced before document generation (to be implemented in future proposal)
#### Scenario: Match applicant to job requirements
- **WHEN** populating application
- **THEN** system identifies which experiences, skills, and projects from profile.md best match the job requirements
### Requirement: Claude Code Workflow Instructions
The `src/CLAUDE.md` file SHALL include instructions for the application management workflow.
#### Scenario: Instructions explain application lifecycle
- **WHEN** Claude Code is helping with applications
- **THEN** it understands the workflow: initialize → add input files → populate → [future: generate documents]
#### Scenario: Commands are documented
- **WHEN** user asks how to create an application
- **THEN** Claude Code can explain `/new-application` and `/populate-application` commands
#### Scenario: Input file guidance is provided
- **WHEN** user asks what files to add to input folder
- **THEN** Claude Code suggests: job postings (PDF/DOCX/text), recruiter emails, company research notes, or any relevant context
### Requirement: File Format Support
The population command SHALL support multiple input file formats.
#### Scenario: Read PDF files
- **WHEN** `input/` contains PDF files
- **THEN** system extracts text content for analysis (Note: Claude Code has built-in PDF reading capability)
#### Scenario: Read text-based formats
- **WHEN** `input/` contains TXT, MD, or copied text files
- **THEN** system reads and analyzes content directly
#### Scenario: Read email formats
- **WHEN** `input/` contains .eml or plain text email content
- **THEN** system parses sender, subject, body and extracts relevant application context
#### Scenario: Handle unsupported formats gracefully
- **WHEN** `input/` contains unsupported file types (e.g., images, videos)
- **THEN** system skips these files with a warning and processes supported formats
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# Implementation Tasks
## 1. Create Application Folder Structure
- [x] 1.1 Create `src/applications/` directory structure
- [x] 1.2 Create `src/applications/pending/` directory for applications not yet sent
- [x] 1.3 Add `.gitkeep` file to preserve directory structure in git
## 2. Design Application Template
- [x] 2.1 Design `application.md` template structure with sections:
- Organization Information (name, website, contact person)
- Job Information (title, level, department)
- Job Description Summary (key points from posting)
- Research Notes (company culture, values, recent news)
- Match Strategy (which experiences/skills to emphasize)
- Key Messages (main points to convey in application)
- Tone of Voice (formal/balanced/casual assessment)
- Document Checklist (CV needed? Cover letter? Application form?)
- [x] 2.2 Add helpful comments and instructions within template
- [x] 2.3 Include metadata section (date created, status, deadline if known)
## 3. Implement `/new-application` Command
- [x] 3.1 Create `src/.claude/commands/new-application.md`
- [x] 3.2 Implement folder name generation logic:
- Get current date in YYYY-MM-DD format
- Parse user input for organization name and job title
- Sanitize names (remove/replace invalid filesystem characters)
- Combine into format: `YYYY-MM-DD-OrgName-JobTitle`
- [x] 3.3 Implement folder creation logic:
- Create `src/applications/pending/[generated-name]/`
- Copy `application.md` template to new folder
- Create `input/` subfolder
- [x] 3.4 Add user guidance:
- Confirm successful creation with folder path
- Explain next steps (add files to input/, run /populate-application)
- Provide examples of useful input files
## 4. Implement `/populate-application` Command
- [x] 4.1 Create `src/.claude/commands/populate-application.md`
- [x] 4.2 Implement current directory detection:
- Check if running from inside an application folder
- Verify `application.md` and `input/` exist
- Provide helpful error if not in correct location
- [x] 4.3 Implement input file discovery:
- List all files in `input/` folder
- Filter by supported formats (PDF, TXT, MD, DOCX, EML)
- Warn about unsupported files
- [x] 4.4 Implement document analysis:
- Read each supported file
- Extract key information (job requirements, company info, contact details)
- Identify keywords and skills mentioned
- Analyze tone and company culture from language
- [x] 4.5 Implement profile cross-reference:
- Read `src/profile.md`
- Match job requirements to applicant's experience
- Identify which projects/skills/achievements to emphasize
- Suggest relevant stories or examples from profile
- [x] 4.6 Implement application.md population:
- Update each section with extracted/analyzed information
- Preserve any existing manual entries
- Mark auto-populated sections with timestamp
- Leave sections empty if no relevant information found
- [x] 4.7 Implement interactive prompts:
- Ask user for missing critical information
- Confirm before overwriting existing content
- Provide summary of changes made
## 5. Update Framework Instructions
- [x] 5.1 Update `src/CLAUDE.md` to add application management workflow section
- [x] 5.2 Document the workflow sequence:
1. Validate profile (existing)
2. Initialize new application (`/new-application`)
3. Gather documents (user adds to input/)
4. Populate application (`/populate-application`)
5. Review and refine application.md manually if needed
6. Generate documents (future: CV, cover letter, email)
- [x] 5.3 Add command reference for `/new-application` and `/populate-application`
- [x] 5.4 Add guidance on what files to put in input/ folder
- [x] 5.5 Explain how to work with application.md after population
## 6. Handle Edge Cases
- [x] 6.1 Handle duplicate folder names (append counter if exists)
- [x] 6.2 Handle very long organization/job names (truncate with ellipsis)
- [x] 6.3 Handle missing input folder during population
- [x] 6.4 Handle corrupted or unreadable input files
- [x] 6.5 Handle running commands from wrong directory
- [x] 6.6 Handle missing profile.md during population (graceful degradation)
## 7. Create Example Application (for testing)
- [x] 7.1 Create example application folder structure manually for testing
- [x] 7.2 Add sample job posting to input/ folder
- [x] 7.3 Test population command with sample data
- [x] 7.4 Document expected output in tasks or design doc
## 8. Validation & Documentation
- [x] 8.1 Verify `/new-application` creates correct folder structure
- [x] 8.2 Verify application.md template has all required sections
- [x] 8.3 Verify input/ folder is created
- [x] 8.4 Verify `/populate-application` reads files from input/
- [x] 8.5 Verify population extracts key information correctly
- [x] 8.6 Verify profile integration works (matches skills/experience)
- [x] 8.7 Verify edge cases are handled gracefully
- [x] 8.8 Test with real job posting to validate workflow
- [x] 8.9 Update CLAUDE.md instructions are clear and complete
- [x] 8.10 Validate with `openspec validate add-application-management --strict`
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Initialize a new job application with organized folder structure.
# Instructions
You are creating a new job application workspace for the user.
## Input Processing
### 1. Parse User Input
The user will provide information about the application in the command. Extract:
- **Organization Name**: The company/organization they're applying to
- **Job Title**: The position they're applying for
Example inputs:
- `/new-application "TechCorp - Senior Developer"`
- `/new-application "Startup Inc - Product Manager"`
- `/new-application "Google - Software Engineer"`
If the user provides insufficient information, prompt them:
```
Please provide the organization name and job title.
Format: /new-application "Organization Name - Job Title"
Example: /new-application "TechCorp - Senior Developer"
```
### 2. Generate Folder Name
Create a folder name in the format: `YYYY-MM-DD-OrganizationName-JobTitle`
**Date Format**:
- Use today's date from the system
- Format: YYYY-MM-DD (e.g., 2025-11-02)
**Name Sanitization**:
- Remove or replace invalid filesystem characters: `/ \ : * ? " < > |`
- Replace spaces with hyphens
- Remove multiple consecutive hyphens
- Trim leading/trailing hyphens
- Limit total length to 100 characters for filesystem compatibility
- If too long, truncate job title portion first, then organization name if needed
**Examples**:
- Input: "Tech Corp Inc. - Senior Software Engineer"
- Output: `2025-11-02-Tech-Corp-Inc-Senior-Software-Engineer`
- Input: "Company/Organization - Manager: Sales & Marketing"
- Output: `2025-11-02-Company-Organization-Manager-Sales-Marketing`
### 3. Handle Duplicate Folders
If a folder with the generated name already exists:
- Append a counter: `-2`, `-3`, etc.
- Example: `2025-11-02-TechCorp-Developer-2`
- Inform the user: "A folder for this application already exists. Created with suffix -2."
## Folder Creation
### 4. Create Directory Structure
Create the following structure in `applications/pending/`:
```
applications/pending/[generated-folder-name]/
├── application.md
└── input/
```
Use these steps:
1. Create the application folder: `applications/pending/[generated-folder-name]/`
2. Create the `input/` subfolder inside it
3. Create `application.md` from the template
### 5. Create application.md
Copy the template from `.claude/templates/application-template.md` to the new folder as `application.md`.
**Update Metadata Section**:
- Replace `[Auto-filled on creation]` in the Created field with current timestamp
- Format: `YYYY-MM-DD HH:MM` (e.g., "2025-11-02 14:30")
**Optional - Pre-fill Known Information**:
If the user provided clear organization name and job title:
- Fill in "Organization Name" field
- Fill in "Job Title" field
- Leave all other fields as placeholders for `/populate-application` to fill
## User Confirmation
### 6. Success Message
After successfully creating the application, provide this output:
```
✅ New application created successfully!
**Location**: applications/pending/[folder-name]/
**Organization**: [Organization Name]
**Position**: [Job Title]
## Next Steps:
1. **Add documents to the input folder**:
```
applications/pending/[folder-name]/input/
```
Add any of these documents:
- Job posting/advertisement (PDF, TXT, MD, DOCX)
- Recruiter emails or communications
- Company research notes
- Any other relevant context
2. **Populate the application**:
Once you've added your documents, run:
```
/populate-application
```
This will analyze all input files and populate application.md with:
- Job requirements and keywords
- Company research and culture insights
- Match strategy (your relevant skills/experience)
- Suggested tone and key messages
3. **Review and refine**:
After population, review `application.md` and add your own insights.
4. **Generate documents** (coming soon):
Use the populated application to generate tailored CV, cover letter, and email.
---
**Tip**: You can manually edit `application.md` at any time to add notes, ideas, or strategy thoughts.
```
## Error Handling
### 7. Handle Edge Cases
**If applications/pending/ doesn't exist**:
- Create it automatically with parent directories
- Inform user: "Created applications directory structure."
**If template file is missing** (`.claude/templates/application-template.md`):
- Create a basic application.md with minimal structure
- Warn user: "Template file not found. Created basic application.md structure."
**If filesystem errors occur**:
- Provide clear error message
- Suggest checking permissions or path length
## Important Notes
- Always use forward slashes (/) for paths, even on Windows (handled by tools)
- Preserve the YYYY-MM-DD prefix for chronological sorting
- Keep folder names readable - avoid cryptic abbreviations
- The input/ folder should be empty initially - it's for the user to fill
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Analyze input documents and populate the application.md file with job information, research, and strategy.
# Instructions
You are populating a job application by analyzing documents and cross-referencing with the applicant's profile.
## Pre-flight Checks
### 1. Verify Location
**Check Current Directory**:
- Verify you're inside an application folder (should be in `applications/pending/[application-name]/`)
- Check if `application.md` exists in current directory
- Check if `input/` subfolder exists
**If NOT in correct location**:
```
❌ Not in an application folder
Please navigate to an application folder first:
cd applications/pending/[your-application-folder]/
Then run /populate-application again.
To see available applications:
ls applications/pending/
```
**If application.md doesn't exist**:
```
❌ No application.md found
This doesn't appear to be a valid application folder.
Did you create this application with /new-application?
```
### 2. Check Input Folder
**If input/ folder doesn't exist**:
- Create it automatically
- Inform user: "Created input/ folder. Please add documents before populating."
**If input/ folder is empty**:
```
⚠️ Input folder is empty
Please add documents to analyze:
- Job posting/advertisement (PDF, TXT, MD, DOCX)
- Recruiter emails or communications
- Company research notes
- Any other relevant context
Add files to: ./input/
Then run /populate-application again.
```
## Document Discovery & Analysis
### 3. List Input Files
Scan the `input/` folder and categorize files:
**Supported Formats**:
- PDF files (`.pdf`) - Read using Read tool (has built-in PDF support)
- Text files (`.txt`, `.md`, `.markdown`)
- Document files (`.docx`) - Try to read as best as possible
- Email files (`.eml`, `.msg`) - Extract as text
- HTML files (`.html`, `.htm`)
**Unsupported Formats** (warn but skip):
- Images (`.jpg`, `.png`, `.gif`) - "Cannot extract text from images"
- Videos, audio, archives, executables
**Output file list**:
```
📄 Found [N] documents in input/ folder:
Supported:
✓ job-posting.pdf
✓ recruiter-email.txt
✓ company-research.md
Skipped (unsupported format):
⊘ company-logo.png
```
### 4. Read All Supported Files
For each supported file:
1. Use the Read tool to extract content
2. Note the filename for reference
3. If a file fails to read, skip it with a warning
### 5. Analyze Job Information
**Extract from job postings/descriptions**:
**Organization Information**:
- Company name
- Industry/sector
- Location (city, country, remote options)
- Company size (if mentioned)
- Website or apply URL
**Job Details**:
- Job title
- Job level (Junior, Mid, Senior, Lead, Manager, etc.)
- Department or team
- Employment type (Full-time, Part-time, Contract, Freelance)
- Salary range (if mentioned)
- Remote/hybrid/on-site requirements
**Job Description**:
- Key responsibilities (extract 5-10 main duties)
- Required skills and qualifications
- Preferred/nice-to-have skills
- Required experience (years, specific domains)
- Education requirements
- Certifications or licenses
**Keywords**:
- Extract important keywords for ATS optimization
- Programming languages, frameworks, tools mentioned
- Industry-specific terms
- Soft skills mentioned
**Company Culture Indicators**:
- Language tone (formal, casual, enthusiastic)
- Values mentioned (innovation, collaboration, diversity, etc.)
- Benefits and perks mentioned
- Work environment description
### 6. Analyze Additional Documents
**From recruiter emails**:
- Recruiter/contact person name and email
- Timeline and deadlines
- Special instructions or requirements
- Salary expectations or discussions
- Interview process details
**From research notes**:
- Company news, funding, acquisitions
- Product launches or initiatives
- Company culture insights
- Employee reviews or Glassdoor data
- Competitive landscape
## Profile Cross-Reference
### 7. Read Applicant Profile
Read `profile.md` (in the framework root directory) to understand the applicant's background.
**If profile.md doesn't exist or is incomplete**:
```
⚠️ Profile not found or incomplete
Your profile.md should be filled out for best results.
Run /validate-profile to check your profile status.
Continuing with job analysis only (without personalized matching).
```
### 8. Match Analysis
**IF profile is available**, analyze matches:
**Experience Matching**:
- Which work experiences from profile align with job requirements?
- Which responsibilities overlap?
- Which achievements are most relevant?
**Skills Matching**:
- Which technical skills match required skills?
- Which soft skills align with the role?
- Which tools/technologies match?
**Projects Matching**:
- Which projects demonstrate relevant capabilities?
- Which projects solve similar problems?
**Gap Analysis**:
- What required skills are missing from profile?
- Can any gaps be filled with transferable skills?
- What learning or growth opportunities does this role present?
**Recommendations**:
- Which experiences to emphasize in CV?
- Which projects to highlight?
- Which achievements to feature prominently?
- Stories or examples from profile that demonstrate required skills?
## Population Strategy
### 9. Check Existing Content
Before populating, read current `application.md`:
- Check which sections already have content
- Identify manually added notes or insights
- Determine which sections need population
### 10. Populate application.md
**Update each section intelligently**:
**Metadata**:
- Update status if appropriate
- Add deadline if found in documents
**Organization Information**:
- Fill in company name, industry, location, website, contact person
- Only overwrite `[To be filled]` placeholders, preserve manually entered data
**Job Information**:
- Fill in job title, level, department, employment type, remote status
- Only overwrite placeholders
**Job Description Summary**:
- Add key responsibilities (bulleted list)
- Add required skills (bulleted list)
- Add preferred skills (bulleted list)
- Add extracted keywords
**Research Notes**:
- Add company culture observations
- Add recent news/developments
- If user has manual notes, ADD to them (don't replace)
**Match Strategy** (only if profile is available):
- List relevant experiences to emphasize
- Map required skills to applicant's skills
- List projects to highlight
- Identify gaps and suggest how to address them
**Key Messages**:
- Suggest 3-5 main points to convey in application
- Base these on match analysis
**Tone of Voice**:
- Assess appropriate tone (Formal/Balanced/Casual)
- Provide reasoning based on job posting language
- Suggest example phrases
**Document Checklist**:
- Check appropriate boxes based on application requirements
### 11. Preserve Manual Content
**IMPORTANT**:
- Do NOT overwrite manually entered content
- If a section has user-written notes, ADD analysis below them with a separator
- Add a timestamp comment: `<!-- Auto-populated on YYYY-MM-DD HH:MM -->`
- Mark auto-populated sections clearly
**Example**:
```markdown
## Research Notes
<!-- User's manual notes -->
I really like their commitment to open source.
---
<!-- Auto-populated on 2025-11-02 14:30 -->
### Company Culture & Values
Based on job posting analysis:
- Emphasizes collaboration and innovation
- Values work-life balance (mentions flexible hours)
- Strong focus on diversity and inclusion
```
### 12. Interactive Prompts
**Ask for missing critical information**:
If critical fields cannot be determined:
```
Some information couldn't be extracted from the documents.
Please provide the following:
1. Job Title: [Current extracted value or "Unknown"]
2. Organization Name: [Current extracted value or "Unknown"]
Would you like to provide this now? (Or leave as-is to fill manually later)
```
**Confirm before major changes**:
If application.md already has significant content:
```
⚠️ This application already has populated content.
Would you like to:
1. **Merge** - Add new analysis alongside existing content (recommended)
2. **Replace** - Overwrite with new analysis (will preserve metadata)
3. **Cancel** - Don't make changes
Choice: [Ask user to respond]
```
## Completion
### 13. Summary Report
After successful population:
```
✅ Application populated successfully!
## Analyzed Documents:
- job-posting.pdf
- recruiter-email.txt
- company-research.md
## Extracted Information:
✓ Organization: [Company Name]
✓ Position: [Job Title]
✓ Key Requirements: [N] identified
✓ Keywords: [N] extracted
✓ Company Culture: [Tone assessment]
## Profile Matching:
✓ Relevant Experience: [N] positions identified
✓ Skills Match: [N/M] required skills matched
✓ Projects to Highlight: [N] projects suggested
✓ Potential Gaps: [N] areas for development
## Updated Sections:
✓ Organization Information
✓ Job Information
✓ Job Description Summary
✓ Research Notes
✓ Match Strategy
✓ Key Messages
✓ Tone of Voice
## Next Steps:
1. **Review application.md**:
Open and review the populated information for accuracy.
2. **Add your insights**:
Enhance sections with your own thoughts and strategy.
3. **Refine match strategy**:
Adjust which experiences and projects to emphasize.
4. **Generate documents** (coming soon):
Once satisfied, generate tailored CV and cover letter.
---
**Tip**: You can re-run /populate-application after adding more documents to input/.
The analysis will be merged with existing content.
```
## Error Handling
**If files cannot be read**:
- Skip the file
- Warn: "Could not read [filename]. Continuing with other files."
**If no useful information extracted**:
```
⚠️ Limited information extracted
The documents in input/ didn't contain clear job information.
Please check:
- Do you have the job posting/description?
- Are the files readable (not corrupted)?
- Is the text extractable (not image-only PDFs)?
You can manually fill in application.md or add more documents.
```
**If profile analysis fails**:
- Continue with job analysis only
- Warn: "Could not analyze profile matching. Consider running /validate-profile."
## Important Notes
- Be thorough but not overwhelming - prioritize the most relevant information
- Preserve user's manual work - they may have important insights
- Be honest about gaps and limitations
- Provide actionable next steps
- Always leave the user in control - they can manually edit anything
@@ -0,0 +1,197 @@
# Job Application
<!--
This file contains all information for this specific job application.
It will be populated by analyzing documents in the input/ folder.
You can manually edit any section to add your own notes and insights.
-->
## Metadata
- **Created**: [Auto-filled on creation]
- **Status**: Draft
- **Application Deadline**: [To be filled]
- **Follow-up Date**: [To be filled]
---
## Organization Information
<!--
Basic information about the company/organization you're applying to.
This will be extracted from job postings and research documents.
-->
- **Organization Name**: [To be filled]
- **Industry**: [To be filled]
- **Website**: [To be filled]
- **Location**: [To be filled]
- **Contact Person**: [To be filled]
- **Contact Email**: [To be filled]
---
## Job Information
<!--
Details about the specific position you're applying for.
-->
- **Job Title**: [To be filled]
- **Job Level**: [To be filled - e.g., Junior, Mid-level, Senior, Lead]
- **Department/Team**: [To be filled]
- **Employment Type**: [To be filled - e.g., Full-time, Part-time, Contract]
- **Remote/On-site**: [To be filled]
---
## Job Description Summary
<!--
Key points extracted from the job posting.
This section will be auto-populated from the job description in input/ folder.
-->
### Key Responsibilities
- [Responsibility 1]
- [Responsibility 2]
- [Responsibility 3]
### Required Skills & Qualifications
- [Requirement 1]
- [Requirement 2]
- [Requirement 3]
### Preferred/Nice-to-Have
- [Preferred skill 1]
- [Preferred skill 2]
### Keywords from Job Posting
[Keywords will be extracted automatically for ATS optimization]
---
## Research Notes
<!--
Information about the company culture, values, recent news, and insights.
Add your own research or let the AI populate from documents in input/.
-->
### Company Culture & Values
[Notes about company culture, mission, values]
### Recent News & Developments
[Recent news, funding rounds, product launches, etc.]
### Why This Company?
[Your authentic reasons for being interested in this company]
---
## Match Strategy
<!--
Analysis of how your background aligns with the job requirements.
This section helps you decide what to emphasize in your application.
-->
### Relevant Experience to Emphasize
<!--
Based on your profile.md, which work experiences best match this role?
-->
- [Experience 1 from profile.md]
- [Experience 2 from profile.md]
### Skills Match
<!--
Which of your skills directly address the job requirements?
-->
- **Required Skill 1**: [Your matching skill/experience]
- **Required Skill 2**: [Your matching skill/experience]
### Projects to Highlight
<!--
Which projects from your profile should be featured?
-->
- [Project 1]: [Why it's relevant]
- [Project 2]: [Why it's relevant]
### Potential Gaps & How to Address
<!--
Skills or experience you don't have yet, and how to position this positively.
-->
- [Gap 1]: [How to address - e.g., transferable skills, willingness to learn]
---
## Key Messages
<!--
The main points you want to convey in your application.
These should be woven into your CV, cover letter, and email.
-->
1. [Key message 1 - e.g., "I bring 5 years of experience in exactly the tech stack you're using"]
2. [Key message 2 - e.g., "My background in X directly addresses your need for Y"]
3. [Key message 3 - e.g., "I'm passionate about your mission to Z"]
---
## Tone of Voice
<!--
How should your application sound? This depends on the company culture.
-->
- **Assessed Tone**: [Formal / Balanced / Casual]
- **Reasoning**: [Why this tone - based on job posting language, company culture]
- **Examples**: [Specific phrases or language style to use]
---
## Document Checklist
<!--
What documents are needed for this application?
-->
- [ ] Tailored CV/Resume
- [ ] Cover Letter
- [ ] Application Email
- [ ] Portfolio/Work Samples
- [ ] Other: [Specify]
---
## Application Strategy Notes
<!--
Any other strategic notes, ideas, or reminders for this application.
-->
[Your notes here]
---
## Timeline
<!--
Track your progress and deadlines.
-->
- **Application Submitted**: [Date]
- **Follow-up Planned**: [Date]
- **Interview Scheduled**: [Date]
- **Decision Expected**: [Date]
---
<!--
WORKFLOW:
1. Create this application: /new-application "CompanyName - Job Title"
2. Add documents to input/ folder (job posting, company research, emails)
3. Populate this file: /populate-application
4. Review and refine the populated information
5. Generate documents: [Future feature]
-->
+131 -17
View File
@@ -57,6 +57,87 @@ Please review carefully and manually replace any placeholders before sending to
**Default behavior**: ALWAYS validate unless explicitly told to skip.
## Application Management
The framework provides a structured system for managing individual job applications. Each application gets its own workspace with organized folders for documents and strategy.
### Creating a New Application
Use `/new-application` to initialize a new job application:
```
/new-application "Company Name - Job Title"
```
This will:
1. Create a dated folder: `applications/pending/YYYY-MM-DD-CompanyName-JobTitle/`
2. Generate an `application.md` template with sections for research, strategy, and planning
3. Create an `input/` folder for storing job-related documents
**Example**:
```
/new-application "TechCorp - Senior Developer"
```
Creates: `applications/pending/2025-11-02-TechCorp-Senior-Developer/`
### Adding Input Documents
After creating an application, add all relevant documents to the `input/` folder:
**Recommended documents**:
- Job posting/advertisement (PDF, TXT, MD, DOCX)
- Recruiter emails or communications
- Company research notes (from website, LinkedIn, Glassdoor)
- Follow-up emails or additional context
- Application requirements or instructions
**Supported formats**: PDF, TXT, MD, DOCX, HTML, EML
The more context you provide, the better the analysis will be.
### Populating the Application
Once you've added documents to the `input/` folder, navigate to the application directory and run:
```
cd applications/pending/[your-application-folder]/
/populate-application
```
This will:
1. Read and analyze all documents in the `input/` folder
2. Extract job requirements, company information, and keywords
3. Read your `profile.md` to understand your background
4. Match your experience and skills to the job requirements
5. Populate `application.md` with:
- Extracted job information
- Company research and culture insights
- Match strategy (which experiences/skills to emphasize)
- Key messages to convey
- Tone recommendations
- Suggested projects and achievements to highlight
**The population preserves any manual notes you've added** - it merges AI analysis with your insights.
### Working with application.md
After population, review and refine the `application.md` file:
- **Review extracted information**: Ensure job details and requirements are accurate
- **Add your insights**: Enhance the strategy with your own thoughts
- **Adjust match strategy**: Fine-tune which experiences and projects to emphasize
- **Add personal notes**: Document your authentic reasons for interest in the role
- **Plan your approach**: Use the document checklist to track what needs to be created
The `application.md` serves as your strategic planning document for the entire application process.
### Re-populating Applications
You can run `/populate-application` multiple times:
- Add more documents to `input/` folder
- Re-run to merge new analysis with existing content
- Manual notes are always preserved
## When to Read the Profile
Read `profile.md` automatically when the user asks for help with:
@@ -71,31 +152,49 @@ Read `profile.md` automatically when the user asks for help with:
## Job Application Workflow
When helping with job applications, follow this workflow:
When helping with job applications, follow this comprehensive workflow:
### 0. Profile Validation (REQUIRED FIRST STEP)
- Run `/validate-profile` to check `profile.md` is complete
- If validation fails, stop and ask user to complete profile
- If validation passes or user explicitly skips, proceed to step 1
### 1. Research & Context
- Read the job description provided by the user
- Extract key requirements, skills, and keywords
- Analyze the company culture from the job posting language
- Read `profile.md` to understand what the applicant brings
### 1. Initialize Application (NEW)
- Use `/new-application "Company - Job Title"` to create organized workspace
- This creates: `applications/pending/YYYY-MM-DD-Company-JobTitle/`
- Workspace includes `application.md` template and `input/` folder
### 2. Match & Strategy
- Identify which of the applicant's experiences (from `profile.md`) best match the job requirements
- Determine which skills and projects to emphasize
- Decide on the appropriate tone (formal, balanced, or casual) based on company culture
### 2. Gather Documents & Context (NEW)
- User adds documents to `input/` folder:
- Job posting/description
- Recruiter communications
- Company research
- Any other relevant context
- More context = better analysis and strategy
### 3. Content Generation
- Generate CV/cover letter/email based on the strategy
### 3. Analyze & Populate (NEW)
- Navigate to application folder: `cd applications/pending/[folder-name]/`
- Run `/populate-application` to:
- Read and analyze all input documents
- Extract job requirements, keywords, company culture
- Cross-reference with `profile.md`
- Generate match strategy
- Populate `application.md` with research and recommendations
### 4. Review & Refine Strategy
- User reviews `application.md` for accuracy
- User adds personal insights and authentic motivations
- Adjust which experiences and projects to emphasize
- Fine-tune key messages and tone
### 5. Content Generation (FUTURE)
- Generate CV/cover letter/email based on `application.md` strategy
- Emphasize relevant experience from `profile.md`
- Incorporate keywords from the job description naturally
- Maintain factual accuracy - use only verified information from `profile.md`
- **Note**: Document generation will be implemented in a future update
### 4. Quality Assurance
### 6. Quality Assurance
- Verify all company names, dates, and facts are correct
- Ensure consistency between all documents (CV ↔ cover letter ↔ email)
- Check that tone matches the target company culture
@@ -154,10 +253,26 @@ Adjust recommendations based on the target market if the user specifies a differ
## Available Commands
- `/validate-profile` - Validate that `profile.md` is complete and ready for application generation
- `/new-application "Company - Job Title"` - Create a new application workspace with organized folder structure
- `/populate-application` - Analyze input documents and populate application.md with job info, research, and strategy
## Example Usage
**User**: "Help me apply for this software engineering position at TechCorp [paste job description]"
### Example 1: Complete Application Workflow
**User**: "Help me apply for this software engineering position at TechCorp"
**Claude Code should**:
1. Run `/validate-profile` to check profile completeness
2. If validation passes, suggest: "Let's create an application workspace. Run: `/new-application 'TechCorp - Software Engineer'`"
3. After application is created, guide user: "Add the job posting and any other documents to `applications/pending/[folder]/input/`"
4. When user has added documents: "Navigate to the application folder and run `/populate-application`"
5. After population completes: "Review `application.md` to see the analysis and strategy"
6. Future: Generate tailored CV, cover letter, and email based on `application.md`
### Example 2: Quick Document Request (Legacy Flow)
**User**: "Write a cover letter for this role [paste job description]"
**Claude Code should**:
1. Run `/validate-profile` to check profile completeness
@@ -165,9 +280,8 @@ Adjust recommendations based on the target market if the user specifies a differ
3. If validation passes: Read `profile.md` to load applicant information
4. Analyze the job description for requirements and culture
5. Identify matching experiences and skills from the profile
6. Ask clarifying questions: "Would you like me to create a CV, cover letter, or both?"
7. Generate tailored documents using only information from `profile.md`
8. Ensure all documents are consistent and factually accurate
6. Generate tailored cover letter using only information from `profile.md`
7. Suggest: "For better organization, consider using `/new-application` next time to manage the full application process"
## Updating the Profile
+2
View File
@@ -0,0 +1,2 @@
# This file ensures the pending applications directory is tracked in git
# Application folders will be created here when users run /new-application