gurixandClaude Opus 4.5
145947c520
Define complete non-technical scope for replacing Google Forms registration with an AI-powered conversational agent. Includes: - Registration data requirements (13 fields with validation rules) - Knowledge base content (fees, regulations, schedule, FAQ from official PDFs) - Conversation flow design with bilingual support (German/English) - Agent personality guidelines (warm & friendly tone) - Admin notification routing by playgroup type - Email reminder system for incomplete registrations - Data export formats (CSV/JSON) - Channel configuration (email + chat) - Release priorities (MVP scope defined) Co-Authored-By: Claude Opus 4.5 <noreply@anthropic.com>
126 lines
4.1 KiB
Markdown
126 lines
4.1 KiB
Markdown
# Admin Notification Email Template
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## Subject Line
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```
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New Registration: [Child Name] for [Playgroup Type]
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```
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Examples:
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- `New Registration: Emma Müller for Indoor Playgroup`
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- `New Registration: Luca Weber for Indoor + Outdoor Playgroup`
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## Email Body
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```
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===============================================
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NEW PLAYGROUP REGISTRATION
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===============================================
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Submitted: [Date] at [Time]
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Channel: [Email / Chat]
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-----------------------------------------------
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CHILD INFORMATION
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-----------------------------------------------
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Name: [Child's Full Name]
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Date of Birth: [DOB] (Age: [calculated age])
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Special Needs: [Details or "None"]
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-----------------------------------------------
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PLAYGROUP SELECTION
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-----------------------------------------------
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Type: [Indoor / Outdoor / Both]
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Days: [Monday, Wednesday, Thursday]
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Monthly Fee: CHF [amount]
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(Plus CHF 80 registration fee if first enrollment)
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-----------------------------------------------
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PARENT/GUARDIAN
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-----------------------------------------------
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Name: [Parent Name]
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Address: [Street Address]
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[Postal Code] [City]
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Phone: [Phone Number]
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Email: [Email Address]
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-----------------------------------------------
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EMERGENCY CONTACT
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-----------------------------------------------
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Name: [Emergency Contact Name]
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Phone: [Emergency Contact Phone]
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===============================================
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This registration was submitted via the automated
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registration assistant.
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[View full registration record →]
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```
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## HTML Version (Optional)
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For better formatting in email clients, an HTML version can include:
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- Playgroup logo in header
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- Color-coded sections
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- Clickable phone/email links
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- Button to view full record
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## Notification Settings
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**Send timing:** Immediately upon registration completion
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**Reply-to:** Set to parent's email so admin can reply directly
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### Routing by Playgroup Type
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| Registration Type | Send Notification To |
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|-------------------|---------------------|
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| Indoor only | Andrea Sigrist (andrea.sigrist@gmx.net) |
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| Outdoor only | Barbara Gross (baba.laeubli@gmail.com) |
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| Both Indoor + Outdoor | Both Andrea AND Barbara |
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| All registrations (CC) | Administration: Markus Graf (spielgruppen@familien-verein.ch) |
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*Note: When a child registers for both playgroups, both leaders receive the full notification. The administration is CC'd on all registrations.*
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---
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## Fields Included in Notification
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### Always Included (Required Fields)
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| Field | Source | Format |
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|-------|--------|--------|
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| Child's Full Name | registration.child.fullName | As entered |
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| Date of Birth | registration.child.dateOfBirth | DD.MM.YYYY |
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| Calculated Age | Computed from DOB | "X years, Y months" |
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| Special Needs | registration.child.specialNeeds | As entered |
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| Playgroup Type(s) | registration.booking.playgroupTypes | "Indoor" / "Outdoor" / "Indoor + Outdoor" |
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| Selected Days | registration.booking.selectedDays | Comma-separated list |
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| Monthly Fee | Computed from selection | "CHF X.-" |
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| Parent Name | registration.parentGuardian.fullName | As entered |
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| Parent Address | registration.parentGuardian.streetAddress | As entered |
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| Parent Postal Code | registration.parentGuardian.postalCode | As entered |
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| Parent City | registration.parentGuardian.city | As entered |
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| Parent Phone | registration.parentGuardian.phone | As entered |
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| Parent Email | registration.parentGuardian.email | As entered |
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| Emergency Contact Name | registration.emergencyContact.fullName | As entered |
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| Emergency Contact Phone | registration.emergencyContact.phone | As entered |
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| Submission Timestamp | registration.metadata.submittedAt | DD.MM.YYYY HH:MM |
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| Channel | registration.metadata.channel | "Email" / "Chat" |
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### Computed Fields
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| Field | Calculation |
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|-------|-------------|
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| Age | Current date - DOB, formatted as years and months |
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| Monthly Fee | Indoor: 130, Outdoor: 250, Both: 380 (before sibling discount) |
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### Not Included in Notification
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- Conversation ID (internal tracking only)
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- Full conversation history
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- Previous registration attempts
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