Meister-Eder/openspec/changes/define-project-scope/content/notification-template.md

Admin Notification Email Template

Subject Line

New Registration: [Child Name] for [Playgroup Type]

Examples:

• New Registration: Emma Müller for Indoor Playgroup
• New Registration: Luca Weber for Indoor + Outdoor Playgroup

Email Body

===============================================
NEW PLAYGROUP REGISTRATION
===============================================

Submitted: [Date] at [Time]
Channel: [Email / Chat]

-----------------------------------------------
CHILD INFORMATION
-----------------------------------------------
Name:           [Child's Full Name]
Date of Birth:  [DOB] (Age: [calculated age])
Special Needs:  [Details or "None"]

-----------------------------------------------
PLAYGROUP SELECTION
-----------------------------------------------
Type:           [Indoor / Outdoor / Both]
Days:           [Monday, Wednesday, Thursday]

Monthly Fee:    CHF [amount]
(Plus CHF 80 registration fee if first enrollment)

-----------------------------------------------
PARENT/GUARDIAN
-----------------------------------------------
Name:           [Parent Name]
Address:        [Street Address]
                [Postal Code] [City]
Phone:          [Phone Number]
Email:          [Email Address]

-----------------------------------------------
EMERGENCY CONTACT
-----------------------------------------------
Name:           [Emergency Contact Name]
Phone:          [Emergency Contact Phone]

===============================================

This registration was submitted via the automated
registration assistant.

[View full registration record →]

HTML Version (Optional)

For better formatting in email clients, an HTML version can include:

• Playgroup logo in header
• Color-coded sections
• Clickable phone/email links
• Button to view full record

Notification Settings

Send timing: Immediately upon registration completion

Reply-to: Set to parent's email so admin can reply directly

Routing by Playgroup Type

Registration Type	Send Notification To
Indoor only	Andrea Sigrist (andrea.sigrist@gmx.net)
Outdoor only	Barbara Gross (baba.laeubli@gmail.com)
Both Indoor + Outdoor	Both Andrea AND Barbara
All registrations (CC)	Administration: Markus Graf (spielgruppen@familien-verein.ch)

Note: When a child registers for both playgroups, both leaders receive the full notification. The administration is CC'd on all registrations.

---

Fields Included in Notification

Always Included (Required Fields)

Field	Source	Format
Child's Full Name	registration.child.fullName	As entered
Date of Birth	registration.child.dateOfBirth	DD.MM.YYYY
Calculated Age	Computed from DOB	"X years, Y months"
Special Needs	registration.child.specialNeeds	As entered
Playgroup Type(s)	registration.booking.playgroupTypes	"Indoor" / "Outdoor" / "Indoor + Outdoor"
Selected Days	registration.booking.selectedDays	Comma-separated list
Monthly Fee	Computed from selection	"CHF X.-"
Parent Name	registration.parentGuardian.fullName	As entered
Parent Address	registration.parentGuardian.streetAddress	As entered
Parent Postal Code	registration.parentGuardian.postalCode	As entered
Parent City	registration.parentGuardian.city	As entered
Parent Phone	registration.parentGuardian.phone	As entered
Parent Email	registration.parentGuardian.email	As entered
Emergency Contact Name	registration.emergencyContact.fullName	As entered
Emergency Contact Phone	registration.emergencyContact.phone	As entered
Submission Timestamp	registration.metadata.submittedAt	DD.MM.YYYY HH:MM
Channel	registration.metadata.channel	"Email" / "Chat"

Computed Fields

Field	Calculation
Age	Current date - DOB, formatted as years and months
Monthly Fee	Indoor: 130, Outdoor: 250, Both: 380 (before sibling discount)

Not Included in Notification

• Conversation ID (internal tracking only)
• Full conversation history
• Previous registration attempts

---

Parent Confirmation Email Template

Sent to the parent's email address immediately after a registration is completed.

Subject Line

Anmeldung bestätigt: [Child Name] / Registration confirmed: [Child Name]

Email Body (Bilingual: German first, English below)

===============================================
ANMELDEBESTÄTIGUNG — SPIELGRUPPE PUMUCKL
REGISTRATION CONFIRMATION — SPIELGRUPPE PUMUCKL
===============================================

Hallo [Parent Name] / Hi [Parent Name],

Wir haben die Anmeldung von [Child Name] erhalten.
We have received the registration for [Child Name].

-----------------------------------------------
ZUSAMMENFASSUNG / SUMMARY
-----------------------------------------------
Kind / Child:       [Child's Full Name]
Geburtsdatum / DOB: [DOB]
Spielgruppe / Type: [Indoor / Outdoor / Both]
Tage / Days:        [Selected days]
Monatsbeitrag /
Monthly fee:        CHF [amount]
Einschreibegebühr /
Registration fee:   CHF 80 (einmalig / one-time)

-----------------------------------------------
KONTAKT / CONTACT
-----------------------------------------------
[IF indoor or both:]
Indoor Spielgruppe:
Andrea Sigrist
Tel: 079 674 99 92
E-Mail: andrea.sigrist@gmx.net

[IF outdoor or both:]
Waldspielgruppe:
Barbara Gross
Tel: 078 761 19 64
E-Mail: baba.laeubli@gmail.com

Administration:
Markus Graf
Tel: 079 261 16 37
E-Mail: spielgruppen@familien-verein.ch

-----------------------------------------------

Bei Fragen kannst du dich direkt an die
zuständige Spielgruppenleiterin wenden.
For questions, contact the relevant playgroup
leader directly using the details above.

Wir freuen uns auf [Child Name]!
We look forward to welcoming [Child Name]!

Spielgruppe Pumuckl
Familienverein Fällanden
Sunnetalstrasse 4, 8117 Fällanden

===============================================

Routing of Contact Details

The CONTACT section is conditionally rendered based on the registration:

Registration type	Show contact for
Indoor only	Andrea Sigrist + Administration
Outdoor only	Barbara Gross + Administration
Both	Andrea Sigrist + Barbara Gross + Administration

HTML Version (Optional)

For better formatting in email clients, an HTML version can include:

• Playgroup logo in header
• Clickable mailto: and tel: links for each contact
• Color-coded summary table
• "Add to contacts" buttons for leader emails